New assessment

Are you sure that you want to start a new assessment?

Any unsaved changes will be lost!

Reset report

Reset assessment?

Select file to open

Empty required fields

Some required fields are empty. Would you like to save as draft?

Select files to import

All needed files must be selected at the same time

Continue assessment?

Would you like to continue the previous assessment?

Add ARC to homescreen

Install ARC

Install this application on your home screen for quick and easy access when you’re on the go.

Just tap at the bottom of your screen

and then “Add to Home Screen”

About EUAA Assessment of Reception Conditions

Welcome to the EUAA Practical Tool for the Assessment of Reception Conditions (ARC)

The ARC tool is addressed at national reception authorities and reception operators working within national reception systems such as NGOs, National and Local Authorities, Private contractors or International Organisations.
The ARC tool has been developed by EUAA in close cooperation with a working group of experts from national reception authorities specialised in quality management, auditing, monitoring and assessment of reception conditions within their reception systems.
The content of the tool is based on the EUAA standards and indicators publicly available within the EUAA Guidance on Reception conditions and the EUAA Guidance on reception conditions for unaccompanied children.
It is fully in line with Directive 2013/33/EU of the European Parliament and of the Council of 26 June 2013 laying down standards for the reception of applicants for international protection (“The Reception Conditions Directive”)
For more information on how to use the tool, please consult our tutorial video under documentation.

Use of Cookies and log information EUAA Assessment of Reception Conditions

Cookies

Cookies are small bits of data sent by a website server to the browser on your computer. The browser tells the server when you next visit that particular website. Cookies help us to store user preferences and track usage trends on an aggregated basis. Read more about EUAA's Cookie Policy.

Log Information

Servers automatically record information that your browser sends whenever you visit a website. These server logs may include information such as the date and time of your visit, your Internet Protocol address, browser type, browser language, browser screen size, and one or more cookies that identify your browser. The information we collect is only used to compile statistics, on an aggregated basis, on the usage of our site.

Section Statistics

Standard	No of Indicators	Yes	Partially	No

Select Language

English Română Ελληνικά Italiano Español Portuguese, Portugal Dutch Deutsch French

Assessment of Reception Conditions

ARC Guidance on Unaccompanied Children

Information Report

EUAA Assessment of Reception Conditions

General details

Placeholder: Sub-Section for General details

Assessment details

Full official name of reception centre

City

Address

Country

Number of staff

Target Group

Operator

Date

Operating since

Type of centre

Capacity

Occupancy

Type of visit

Announced

Unannounced

Assessor name

Assessor function

Assessor organisation

Remarks

Information, participation & representation

Information

1. Ensure unaccompanied children receive relevant information.

1.1. Information has to be provided within a reasonable time not exceeding 15 days after the application for international protection has been lodged, of at least any established benefits and of the obligations with which they must comply relating to reception conditions.

Value

Yes

Partially

Comment

1.2. Information should be provided free of charge.

Indicator Value

Yes

Partially

Comment

1.3. The information provided should address the questions of the unaccompanied child or the representative.

Indicator Value

Yes

Partially

Comment

1.4. Information covers all aspects of reception conditions concerning unaccompanied children, and as a minimum the right to reception, the form of provision of material reception conditions (housing, food, clothing and daily expenses allowances), access to healthcare, education, leisure activities, and specific arrangements for applicants for international protection with special needs, if relevant.

Indicator Value

Yes

Partially

Comment

1.5. Information is provided according to the special needs and individual circumstances of the unaccompanied children.

Indicator Value

Yes

Partially

Comment

1.6. Information covers the roles of staff working with unaccompanied children.

Indicator Value

Yes

Partially

Comment

1.7. Information should explain the obligation of appointing a representative in order to assist unaccompanied children on procedural issues and in their everyday life.

Indicator Value

Yes

Partially

Comment

1.8. Information covers the main aspects of the procedure for international protection, incl. access to asylum procedure, available legal assistance and how to access it, possibilities for family tracing, family reunification, voluntary return and to appeal procedures that are relevant to his/her case.

Indicator Value

Yes

Partially

Comment

2. Ensure that unaccompanied children understand the relevant information.

2.1. The information is provided in a child-friendly, age-appropriate and culturally sensitive manner.

Indicator Value

Yes

Partially

Comment

2.2. Information must be provided systematically during the process and evidence of this information provision should be documented (when it was provided, by whom, etc.).

Indicator Value

Yes

Partially

Comment

2.3. Interpreters and/or language mediators need to be available in reception facilities to allow communication with unaccompanied children in their native language.

Indicator Value

Yes

Partially

Comment

Participation

3. Ensure that children’s views / opinions are considered and acted upon, according to their age and maturity.

3.1. Unaccompanied children are given safe and inclusive opportunities to express their views/opinions and for their views to be considered in line with age and maturity.

Indicator Value

Yes

Partially

Comment

3.2. A well-publicized, confidential and accessible procedure for internal complaints is established for unaccompanied children within the reception facility.

Indicator Value

Yes

Partially

Comment

3.3. Unaccompanied children are provided with feedback explaining how their input was considered and influenced actions at least once a month.

Indicator Value

Yes

Partially

Comment

Representation

4. Ensure the appointment of a representative as soon as possible but no later than within 15 working days from when the application for international protection was made and enable him or her to provide assistance to the unaccompanied child with actions related to his/her legal obligations.

4.1. Ensure that the representative is able to verify if the accommodation and residential care arrangements are adequate for the child’s physical, mental, spiritual, moral and social development.

Indicator Value

Yes

Partially

Comment

4.2. Enable the representative to report any issues to the reception staff providing housing to the child; involvement and consultation with cultural mediators should be provided, where appropriate.

Indicator Value

Yes

Partially

Comment

4.3. Enable the representative to provide the child with information on his/her rights and duties in relation to accommodation and material assistance and in this connection to assist the child to lodge a complaint where necessary.

Indicator Value

Yes

Partially

Comment

4.4. Enable the representative to verify if the child is informed about the role and responsibilities of the personnel and the caregivers in accommodation facilities.

Indicator Value

Yes

Partially

Comment

4.5. Enable the representative to verify that the child has effective access to the education system and that the child regularly attends classes.

Indicator Value

Yes

Partially

Comment

4.6. Enable the representative to promote the child’s access to leisure activities, including play and recreational activities appropriate to his/her age, maturity and interests.

Indicator Value

Yes

Partially

Comment

5. Ensure that legal advisers or counsellors, persons representing international and the relevant NGOs recognised by the EU+ State concerned have adequate access to reception structures in order to assist unaccompanied children.

5.1. The access of the actors above is only limited on grounds relating to the security of the premises and of the unaccompanied children, provided that it is not thereby severely restricted or rendered impossible.

Indicator Value

Yes

Partially

Comment

5.2. The actors listed above are able to meet and speak with the unaccompanied children in conditions ensuring adequate privacy.

Indicator Value

Yes

Partially

Comment

6. Ensure that a procedure is in place to start tracing the members of the unaccompanied child’s family as soon as possible after arrival and identification, where necessary with the assistance of international or other relevant organisations, whilst protecting the child’s best interests.

6.1. Reception authorities and/or other responsible staff including the representative initiate or start the family tracing based on the information given by the child and according to the best interests of the unaccompanied child.

Indicator Value

Yes

Partially

Comment

Special needs & safety risks

Special needs

7. Ensure an initial procedure is in place to identify and assess special needs for unaccompanied children.

7.1. A standardised mechanism/procedure to systematically identify and assess special needs for unaccompanied children is in place.

Indicator Value

Yes

Partially

Comment

7.2. The mechanism clearly prescribes who is responsible for the identification and assessment of special needs.

Indicator Value

Yes

Partially

Comment

7.3. The mechanism clearly prescribes how the identification and the assessment of the needs are recorded and communicated to the unaccompanied child and to relevant actors.

Indicator Value

Yes

Partially

Comment

8. Ensure that the mechanism/procedure for identification and assessment of special needs is effectively applied as soon as possible after arrival.

8.1. Sufficient resources are allocated to systematically identify and assess the special needs of each unaccompanied child.

Indicator Value

Yes

Partially

Comment

8.2. The initial identification and assessment of obvious vulnerability to allocate special needs is conducted during the reception intake on the first day upon arrival, at the latest within 24 hrs.

Indicator Value

Yes

Partially

Comment

8.3. Special needs that become apparent at a later stage are adequately identified and assessed, addressed and documented.

Indicator Value

Yes

Partially

Comment

8.4. Where relevant, specialised actors are involved in the assessment of special needs.

Indicator Value

Yes

Partially

Comment

8.5. Communication channels and cooperation between the reception authority and the determining authority are established and used within the limits of confidentiality.

Indicator Value

Yes

Partially

Comment

8.6. The identification and assessment of special needs takes place without prejudice to the examination of the unaccompanied child’s need for international protection.

Indicator Value

Yes

Partially

Comment

9. Ensure that identified special needs are addressed in a timely manner.

9.1. Adequate action is taken to respond to the identified and assessed special needs. The urgency of the response will depend on the identified need.

Indicator Value

Yes

Partially

Comment

9.2. In case special needs have been identified, there is a mechanism in place to ensure their regular monitoring.

Indicator Value

Yes

Partially

Comment

Safety Risk

10. Ensure that staff working with unaccompanied children in a reception facility identify early safety risks and risks to children’s welfare.

10.1. A standard risk assessment to identify the safety risks around unaccompanied children is in place.

Indicator Value

Yes

Partially

Comment

10.2. Safety risks of unaccompanied children are assessed in the first week upon arrival and this is repeated regularly at least every six months.

Indicator Value

Yes

Partially

Comment

10.3. Safety risks are systematically assessed.

Indicator Value

Yes

Partially

Comment

10.4. The outcome of the risk assessment is discussed in a multidisciplinary context.

Indicator Value

Yes

Partially

Comment

11. Safety risks are reduced to an absolute minimum.

11.1. The necessary care and appropriate reception facility based on the risk assessment is provided within a week after arrival.

Indicator Value

Yes

Partially

Comment

11.2. Immediate action in acutely unsafe situations is taken by the reception authorities in order to eliminate the unsafe situation.

Indicator Value

Yes

Partially

Comment

11.3. Reception facilities have an alert instrument and ensure the systematic reporting and immediate response of missing unaccompanied children.

Indicator Value

Yes

Partially

Comment

12. Ensure knowledge is provided to unaccompanied children on the subject of radicalisation and that staff share signals related to the (potential) radicalisation of unaccompanied children with responsible authorities.

12.1. The subject of radicalisation is discussed with unaccompanied children where necessary by staff working with unaccompanied children.

Indicator Value

Yes

Partially

Comment

12.2. Reception facilities have an alert instrument in order to report signals of radicalisation to the responsible persons and authorities.

Indicator Value

Yes

Partially

Comment

Allocation

Placeholder: Sub-Section for Allocation

13. Specific and objective reasons (e. g. age, maturity and special needs) linked to the individual situation of the unaccompanied child, the specific care offered by the reception facility and the type of facility and possibilities of non-institutionalised forms of care are taken into account when allocating the unaccompanied child.

13.1. A mechanism is in place to consider whether there are specific and objective reasons for the allocation of a particular housing.

Indicator Value

Yes

Partially

Comment

14. Ensure that family unity is respected, in line with the principle of the best interests of the child.

14.1. Unaccompanied children who are siblings (in accordance with the definition of Article 24 (2) RCD) are accommodated together with their agreement.

Indicator Value

Yes

Partially

Comment

14.2. Unaccompanied children, their spouses and their children can be accommodated together if this is in line with the best interests of the unaccompanied child and in accordance with relevant national law.

Indicator Value

Yes

Partially

Comment

14.3. Where possible and appropriate, family unity should be respected with regard to members of the broader family.

Indicator Value

Yes

Partially

Comment

15. Ensure that special needs are taken into account when (re-)allocating a particular housing to an unaccompanied child.

15.1. The allocation of particular housing to unaccompanied children is based on an assessment of their special reception needs.

Indicator Value

Yes

Partially

Comment

15.2. There is a possibility to transfer an unaccompanied child as a result of identified special reception needs.

Indicator Value

Yes

Partially

Comment

15.3. Transferring unaccompanied children should be limited to a minimum and only occur when they service the best interests of the child, for example better access to family members or educational services.

Indicator Value

Yes

Partially

Comment

15.4. Unaccompanied children turning 18 should be allowed to stay in the same place /area if possible. Special measures should take place when transferring an unaccompanied child turning 18 to an adult reception facility. The transfer should be carefully organised together with both reception facilities and the unaccompanied child.

Indicator Value

Yes

Partially

Comment

Day to Day Care

Placeholder: Sub-Section for Day-to-Day care

16. Ensure the day-to-day care of the unaccompanied child in the accommodation centre (a) or in individual housing (b).

16.1 (a). Qualified staff is present in the accommodation centre 24/7.

Indicator Value

Yes

Partially

Comment

16.1 (b). Qualified staff is specifically present when unaccompanied children are in the accommodation centre meaning before and after school hours, during weekends and school holidays.

Indicator Value

Yes

Partially

Comment

16.1 (c). If members of staff present at night are not qualified staff, they must as a minimum, be trained in child protection and the rights of the child and have the necessary information on the specific situation of the unaccompanied children in the accommodation centre.

Indicator Value

Yes

Partially

Comment

16.1 (d). The presence of unaccompanied children in the accommodation centre is monitored at least once a day to be sure the child has not absconded.

Indicator Value

Yes

Partially

Comment

16.2 (a). When unaccompanied children live in individual housing, qualified staff are contactable 24/7.

Indicator Value

Yes

Partially

Comment

16.2 (b). Child reception staff visits unaccompanied children accommodated in individual housing at least twice a week.

Indicator Value

Yes

Partially

Comment

16.2 (c). The presence of unaccompanied children in individual housing is monitored during the home visits to be sure the children have not absconded.

Indicator Value

Yes

Partially

Comment

16.3. Unaccompanied children are supported in their everyday life and activities.

Indicator Value

Yes

Partially

Comment

16.4. Unaccompanied children are provided with help with homework and tutoring.

Indicator Value

Yes

Partially

Comment

17. The day-to-day care is organised according to a specific method for the care of unaccompanied children.

17.1. The method for the care of unaccompanied children is outlined in a handbook, known and applied by all child reception staff responsible for the day-to-day care in the reception facility.

Indicator Value

Yes

Partially

Comment

17.2. The handbook contains at least a description of the objectives of the day-to-day care and of a conversation cycle in which these objectives and the outcome for the unaccompanied child are discussed with the child, as well as for his/her safety, future perspectives, skills and special needs.

Indicator Value

Yes

Partially

Comment

17.3. The child reception staff discusses the objectives of the day-to-day care and the outcome on a regular basis with the representative and the unaccompanied child.

Indicator Value

Yes

Partially

Comment

18. The unaccompanied child is prepared to become autonomous and to live an independent life later on.

18.1. Skills related to autonomy are assessed on a regular basis.

Indicator Value

Yes

Partially

Comment

18.2. The unaccompanied child is provided with support and training on home budget management and the responsible consumption of energy.

Indicator Value

Yes

Partially

Comment

18.3. The unaccompanied child is provided with support and training on cleaning and how to do laundry.

Indicator Value

Yes

Partially

Comment

18.4. The unaccompanied child is provided with support and training on cooking skills.

Indicator Value

Yes

Partially

Comment

19. Safeguard and promote the unaccompanied child’s health and wellbeing, and strengthen resilience.

19.1. The unaccompanied child’s psychological well being and mental health is taken into account and safeguarded during day-to-day care.

Indicator Value

Yes

Partially

Comment

19.2. The unaccompanied child has access to awareness raising activities on the risks of drugs and alcohol use, according to its age and maturity.

Indicator Value

Yes

Partially

Comment

19.3. The unaccompanied child has access to awareness raising activities on sexual and reproductive health, and on gender roles, according to its age and maturity.

Indicator Value

Yes

Partially

Comment

19.4. The unaccompanied child is provided with a minimum of information and training aiming at strengthening it against all forms of mental and sexual or other forms of physical abuse and neglect.

Indicator Value

Yes

Partially

Comment

20. Support and follow up the mental and social development of the unaccompanied child through a standardised care plan.

20.1. The background, needs, skills and future prospects of the unaccompanied child are assessed by the child reception staff as standard elements of the unaccompanied child’s care plan, with its participation.

Indicator Value

Yes

Partially

Comment

20.2. The mental and social development of the unaccompanied child is discussed among relevant caretakers from different disciplines (multidisciplinary approach).

Indicator Value

Yes

Partially

Comment

20.3. Information on the mental and social development of the unaccompanied child is exchanged with the representative on a regular basis.

Indicator Value

Yes

Partially

Comment

20.4. When the unaccompanied child is transferred to a new reception facility, the care plan is transmitted before or no later than the day of transfer, with respect of the principle of confidentiality.

Indicator Value

Yes

Partially

Comment

21. Ensure effective access to leisure activities, including play and recreational activities appropriate to unaccompanied children’s age.

21.1. There is a daily access to a variety of leisure activities, both indoor and outdoor, according to age and after consultation with the unaccompanied children.

Indicator Value

Yes

Partially

Comment

21.2. Leisure activities are organised and supervised by child reception staff and/or other responsible adults involved in childcare.

Indicator Value

Yes

Partially

Comment

21.3 (a). Unaccompanied children 0-12 can play daily in a safe space adapted to their age and under supervision. AND

Indicator Value

Yes

Partially

Comment

21.3 (b). A minimum range of sport activities appropriated to the unaccompanied child’s age are regularly provided.

Indicator Value

Yes

Partially

Comment

21.4. Internet access and its duration is age appropriate and is regulated and supervised by the staff.

Indicator Value

Yes

Partially

Comment

Staff

Placeholder: Sub-Section for Staff

22. Ensure sufficient qualified staff is provided for the day-to-day care of unaccompanied children.

22.1. The reception facility has to provide for sufficient qualified staff to carry out the day-to-day care of unaccompanied children.

Indicator Value

Yes

Partially

Comment

23. Ensure that staff is sufficiently qualified.

23.1. Staff working with unaccompanied children in the reception context has clear terms of reference (job description).

Indicator Value

Yes

Partially

Comment

23.2. Staff working with unaccompanied children in the reception context is qualified in accordance with national law and regulations concerning his or her particular terms of reference (job description).

Indicator Value

Yes

Partially

Comment

23.3. Staff working with unaccompanied children in the reception context do not have a record of child-related crimes and offences, or crimes and offences that lead to serious doubts about their ability to assume a role of responsibility with regard to children.

Indicator Value

Yes

Partially

Comment

24. Ensure staff is provided with the necessary and appropriate training.

24.1. Without prejudice to the need to provide specific training to staff working with unaccompanied children in the reception context, all training should be aligned to the broader framework of a Code of Conduct specifying the key concepts and principles underlying the work in the reception context.

Indicator Value

Yes

Partially

Comment

24.2. Staff working with unaccompanied children in the reception context has a thorough and timely introduction into the role.

Indicator Value

Yes

Partially

Comment

24.3. A clear training curriculum including the training requirements for each functional group exists for assessing, determining, documenting and addressing special reception needs as soon as possible and throughout the reception period.

Indicator Value

Yes

Partially

Comment

24.4. Training is provided in a regular manner and depending on the needs of staff.

Indicator Value

Yes

Partially

Comment

24.5. Training provided includes gender and age-specific concerns, cultural training, conflict management, initial and specialised training on the identification of persons with special needs, awareness of mental health issues, recognising signs of radicalisation, and identification of victims of human trafficking as well as first aid and fire safety.

Indicator Value

Yes

Partially

Comment

25. Ensure and promote effective cooperation, information sharing and awareness.

25.1. Special needs recorded should be communicated to the relevant stakeholders in order to provide the necessary guarantees and support.

Indicator Value

Yes

Partially

Comment

25.2. Regular cooperation, information sharing and awareness raising sessions and/or alternative arrangements are in place among those who are in contact with unaccompanied children due to their profession and/or function, including social workers, education and health-care staff, registration officers, interpreters, facility managers, administration/coordination staff as well as representatives.

Indicator Value

Yes

Partially

Comment

25.3. Representatives are informed by and inform other relevant actors working with unaccompanied children on the mental and social development of unaccompanied children on a regular basis.

Indicator Value

Yes

Partially

Comment

25.4. Confidentiality rules provided for in national and international law, in relation to any information those working with unaccompanied children obtain in the course of their work are respected.

Indicator Value

Yes

Partially

Comment

26. Provide support for staff working with unaccompanied children in the reception context.

26.1. Different measures are available to help deal with difficult situations encountered during the reception work.

Indicator Value

Yes

Partially

Comment

27. Ensure management, supervision and accountability via regular – at least yearly – monitoring and adequate support to staff is taken into account.

27.1. The reception facility has to provide for a regular monitoring mechanism of staff performance to ensure day-to-day care of unaccompanied children.

Indicator Value

Yes

Partially

Comment

Health care

Placeholder: Sub-Section for Healthcare

28. Ensure access to medical screening and health assessment and the prevention of health related issues at an early state of the reception process. Information about the right to healthcare service, the purpose and meaning of medical screening, health assessment and vaccination programmes should be given to unaccompanied children immediately after arrival in the reception centre.

28.1. Information about the right to healthcare service, the purpose and meaning of medical screening, health assessment and vaccination programmes should be given to unaccompanied children immediately after arrival in the reception centre.

Indicator Value

Yes

Partially

Comment

28.2. A medical screening and health assessment should be conducted, if consented by unaccompanied children, as soon as possible after arrival in the reception centre.

Indicator Value

Yes

Partially

Comment

28.3. If vaccination programmes are not part of the general mandatory health programmes, necessary vaccinations should be provided to the unaccompanied children.

Indicator Value

Yes

Partially

Comment

28.4. Unaccompanied children are provided with age-appropriate and sufficient sexual and reproductive health information and services.

Indicator Value

Yes

Partially

Comment

28.5. Unaccompanied children are provided with contraceptives.

Indicator Value

Yes

Partially

Comment

29. Ensure access to necessary healthcare, equal to that of nationals including preventive, mental, physical and psychosocial care.

29.1. Unaccompanied children have access to all types of necessary healthcare services.

Indicator Value

Yes

Partially

Comment

29.2. Qualified medical personnel provide healthcare services.

Indicator Value

Yes

Partially

Comment

29.3. Healthcare is available within reception facilities or within a reasonable distance on foot or via public transport and if needed unaccompanied children are accompanied by staff or the representative.

Indicator Value

Yes

Partially

Comment

29.4. Necessary healthcare, including prescribed medication, is provided free of charge or economically compensated for through the daily expenses allowance.

Indicator Value

Yes

Partially

Comment

29.5. Arrangements for safe storage and distribution of prescribed medication are in place within the reception facility.

Indicator Value

Yes

Partially

Comment

29.6. Adequate arrangements are in place to ensure that unaccompanied children are able to communicate effectively with the medical personnel.

Indicator Value

Yes

Partially

Comment

29.7. Arrangements are made to ensure access to first aid in emergencies.

Indicator Value

Yes

Partially

Comment

29.8. Unaccompanied children are provided with access to their medical records, without prejudice to national legislation.

Indicator Value

Yes

Partially

Comment

29.9. Specific arrangements are in place for unaccompanied children with special medical needs29.9: Specific arrangements are in place for unaccompanied children with special medical needs.

Indicator Value

Yes

Partially

Comment

30. Ensure access to mental healthcare, rehabilitation services and qualified counselling for unaccompanied children who suffer from psychological difficulties and/or have been victims of any form of abuse, neglect, exploitation, torture or cruel, inhuman and degrading treatment, or who have suffered from armed conflicts, by developing and implementing SOPs on Mental Health and Psychosocial Support (MHPSS).

30.1. Unaccompanied children in need of mental healthcare, rehabilitation services and/or qualified counselling are provided with such services by the presence of a clinical psychologist in the reception facility or the access to one outside the centre.

Indicator Value

Yes

Partially

Comment

30.2. Qualified medical personnel provide mental healthcare, rehabilitation services and/or qualified counselling.

Indicator Value

Yes

Partially

Comment

Education

Access to the education system and other education arrangements

31. Ensure effective access to the education system under similar conditions as nationals and no later than three months after the application for international protection was lodged.

31.1. All unaccompanied children should have access to the education system under similar condition to nationals.

Indicator Value

Yes

Partially

Comment

31.2. All unaccompanied children who have reached the age of majority should be able to continue the secondary education.

Indicator Value

Yes

Partially

Comment

31.3. Education is available outside the reception facility at a reasonable distance or inside the facility and if needed unaccompanied children are accompanied by staff or the representative.

Indicator Value

Yes

Partially

Comment

31.4. Unaccompanied children who attend school or other education arrangements are enabled to participate in compulsory national school trips.

Indicator Value

Yes

Partially

Comment

32. Ensure access to other education arrangements where access to the education system is temporarily not possible due to the specific circumstances in the EU+ States or the specific situation of unaccompanied children.

32.1. Specific arrangements are in place where the education services are provided within the accommodation facilities or other suitable locations.

Indicator Value

Yes

Partially

Comment

32.2. Specific arrangements are in place for unaccompanied children with special needs.

Indicator Value

Yes

Partially

Comment

Preparatory classes

33. Ensure access to and participation in the education system.

33.1. All unaccompanied children should have access to internal or external preparatory classes, including language classes, when necessary, in order to facilitate their access to and participation in the education system.

Indicator Value

Yes

Partially

Comment

33.2. Internal or external arrangements, including infrastructure, curriculum, and trained staff, are in place to ensure effective preparatory classes in line with the needs of the children.

Indicator Value

Yes

Partially

Comment

Access to vocational training

34. Ensure access to vocational training when mainstream classes are not considered in the best interests of the child.

34.1. Unaccompanied children should have access to vocational training irrespective of the recognition of their previous education.

Indicator Value

Yes

Partially

Comment

34.2. Specific arrangements are in place for unaccompanied children with special needs.

Indicator Value

Yes

Partially

Comment

Food, clothing & NFIs allowance

Food

35. Ensure that unaccompanied children have access to sufficient and adequate food.

35.1. Food safety standards are observed.

Indicator Value

Yes

Partially

Comment

35.2. Minimum five meals are served per day of which at least one is cooked and served warm.

Indicator Value

Yes

Partially

Comment

35.3. The daily schedule of unaccompanied children should be taken into consideration when serving the meals.

Indicator Value

Yes

Partially

Comment

35.4. The meals ensure a balanced and varied diet.

Indicator Value

Yes

Partially

Comment

35.5. Unaccompanied children are informed about the composition of the meal.

Indicator Value

Yes

Partially

Comment

35.6. Specific arrangements are in place for unaccompanied children with special dietary needs.

Indicator Value

Yes

Partially

Comment

35.7. The eating preferences and dietary restrictions of specific groups are taken into account.

Indicator Value

Yes

Partially

Comment

36. Ensure that unaccompanied children have access to potable water 24/7.

36.1. Each child is provided with a minimum of 2.5 litres of water per day while personal physiology and climate are taken into account OR

Indicator Value

Yes

Partially

Comment

36.2.(a) The infrastructure of the housing is adequate for potable water.

Indicator Value

Yes

Partially

Comment

36.2.(b) Potable water is distributed in absence of adequate infrastructure.

Indicator Value

Yes

Partially

Comment

Clothing and other non-food items

37. Ensure that unaccompanied children possess sufficient clothing.

37.1. Unaccompanied children are provided with clothing as soon as possible.

Indicator Value

Yes

Partially

Comment

37.2. Unaccompanied children possess sufficient underwear for a week without having to do laundry.

Indicator Value

Yes

Partially

Comment

37.3. Unaccompanied children possess at least a minimum number of clothing items.

Indicator Value

Yes

Partially

Comment

37.4. Unaccompanied children have at least two different pairs of shoes.

Indicator Value

Yes

Partially

Comment

37.5. If any of the clothes are no longer usable because of wear and tear, there is a standardised way to obtain another one in exchange.

Indicator Value

Yes

Partially

Comment

37.6. Unaccompanied children with babies or small children possess sufficient clothes for their children for one week without having to do laundry.

Indicator Value

Yes

Partially

Comment

38. Ensure that unaccompanied children possess adequate clothing.

38.1. The clothing is reasonably fitting the unaccompanied children in terms of size.

Indicator Value

Yes

Partially

Comment

38.2. The clothing is in reasonably good condition and appropriate to the prevailing standard of the host society and the children’s background.

Indicator Value

Yes

Partially

Comment

38.3. Adequate seasonal clothing is available.

Indicator Value

Yes

Partially

Comment

38.4. Sufficient clothing required for participation in school trips and extracurricular school activities are provided.

Indicator Value

Yes

Partially

Comment

39. Ensure that unaccompanied children have access to sufficient and adequate personal hygiene products.

39.1. A list exists specifying which type and quantity of personal hygiene products children of certain age and gender are entitled to receive.

Indicator Value

Yes

Partially

Comment

39.2. Necessary personal hygiene products are at the child’s disposal, either through regular distribution in-kind on a per capita basis or through the daily expenses allowance.

Indicator Value

Yes

Partially

Comment

40. Ensure that unaccompanied children have access to other essential non-food items.

40.1. Sufficient bed linen and towels are provided.

Indicator Value

Yes

Partially

Comment

40.2. Washing powder is available if unaccompanied children are responsible for washing their own clothes.

Indicator Value

Yes

Partially

Comment

40.3. Specific arrangements are in place for unaccompanied children with special reception needs.

Indicator Value

Yes

Partially

Comment

41. Ensure that unaccompanied children enrolled in school or other education arrangements are provided with adequate clothing and school utensils enabling them to fully participate in all educational activities.

41.1. Unaccompanied children who attend school or other education arrangements are provided with adequate clothing for school activities.

Indicator Value

Yes

Partially

Comment

41.2. Unaccompanied children who attend school or other education arrangements receive a school bag (backpack or other) and all school utensils required by the school free of charge.

Indicator Value

Yes

Partially

Comment

41.3. Sufficient clothing required for participation in school trips and extracurricular school activities are provided.

Indicator Value

Yes

Partially

Comment

Daily expenses allowance

42. Ensure that an adequate daily expenses allowance is provided.

42.1. A clear definition of the scope of daily expenses allowance exists.

Indicator Value

Yes

Partially

Comment

42.2. The method for the calculation of the daily expenses allowance is clearly determined.

Indicator Value

Yes

Partially

Comment

42.3. The daily expenses allowance is provided at free disposal (“pocket money”).

Indicator Value

Yes

Partially

Comment

42.4. The amount of daily expenses allowance also reflects as a minimum the following expenses, unless ensured in kind: communication and information, school items, personal hygiene and body care, leisure activities and travelling costs as a result of healthcare visits and obtaining medication, the asylum procedure and legal assistance, and education for children enrolled in school or other education arrangements.

Indicator Value

Yes

Partially

Comment

42.5. The daily expenses allowance is provided regularly and no less than once a month.

Indicator Value

Yes

Partially

Comment

Housing

Location

43. Ensure effective geographic access to relevant services, such as public services, school, healthcare, social and legal assistance, a shop for daily needs, laundry, and leisure activities.

43.1. Specific arrangements are in place for children with special needs.

Indicator Value

Yes

Partially

Comment

43.1(a): The relevant services are provided within the housing; OR

Indicator Value

Yes

Partially

Comment

43.1(b). The facility is located at a reasonable walking distance from relevant services and the available infrastructure is safe for walking; OR

Indicator Value

Yes

Partially

Comment

43.1(c). Relevant services are accessible by public transport and the duration of the journey is reasonable; OR

Indicator Value

Yes

Partially

Comment

43.1(d). Relevant services are accessible through organised transport provided by the MS.

Indicator Value

Yes

Partially

Comment

Infrastructure

44. Ensure sufficient space in the bedroom in collective housing.

44.1. A minimum space of 4 m² per person is provided for each unaccompanied child.

Indicator Value

Yes

Partially

Comment

44.2. About the minimum space of 4 m² per person, a minimum height of the room of 2.10 m is ensured.

Indicator Value

Yes

Partially

Comment

44.3. Sufficient space exists in the bedroom to place one bed and one cupboard.

Indicator Value

Yes

Partially

Comment

45. Ensure respect for the privacy and safety of the children in collective housing.

45.1. A maximum of 4 children are accommodated in 1 bedroom.

Indicator Value

Yes

Partially

Comment

45.2. Separate bedrooms for single male and female children exist and no access is possible for children of the opposite sex.

Indicator Value

Yes

Partially

Comment

45.3. The restriction of access should be ensured via separate facilities from adults.

Indicator Value

Yes

Partially

Comment

45.4. A room creating a private setting (inside or outside the premises) for meetings with representative, legal aid, social worker, or other relevant actors is foreseen and available to the children, when needed.

Indicator Value

Yes

Partially

Comment

46. Ensure that the housing is sufficiently furnished.

46.1(a). The furniture for each bedroom includes, as a minimum one individual bed; AND

Indicator Value

Yes

Partially

Comment

46.1(b). A study table and a chair per person either in the bedroom or the common areas; AND

Indicator Value

Yes

Partially

Comment

46.1(c). One lockable cupboard per child, big enough to keep personal belongings (such as clothes, money or documents).

Indicator Value

Yes

Partially

Comment

46.2. In shared bedrooms, the cupboard is lockable.

Indicator Value

Yes

Partially

Comment

46.3. The common/living areas should be furnished in a homely and child-friendly manner including a sufficient number of tables, chairs, sofas and armchairs. There should be a common living room.

Indicator Value

Yes

Partially

Comment

46.4(a). In facilities where unaccompanied children cook for themselves, all of the following is provided and accessible in the kitchen: sufficient refrigerator volume per person; AND

Indicator Value

Yes

Partially

Comment

46.4(b). Sufficient shelf space per person; AND

Indicator Value

Yes

Partially

Comment

46.4(c). A minimum access to a stove per person; AND

Indicator Value

Yes

Partially

Comment

46.4(d). A minimum number of dishes, cups, cooking utensils, and cutlery per person.

Indicator Value

Yes

Partially

Comment

46.5(a). In facilities where catering services are provided, supervised food preparation training kitchen has to be accessible for children and the following items are provided and accessible in the kitchen sufficient refrigeration, oven/stove, and shelf capacity is provided and accessible; AND

Indicator Value

Yes

Partially

Comment

46.5(b). Sufficient number of dishes, cups, cooking utensils, and cutlery provided and accessible.

Indicator Value

Yes

Partially

Comment

47. Ensure sufficient, adequate, and functioning sanitary infrastructure in the housing.

47.1. All children should have safe and effective access to a shower/bath, sink with hot and cold water and a lockable, functional toilet which can be opened from the outside by staff.

Indicator Value

Yes

Partially

Comment

47.2. At least one functioning and lockable toilet per eight children is accessible 24/7.

Indicator Value

Yes

Partially

Comment

47.3. At least one functioning shower or bath with hot and cold water exists per eight children.

Indicator Value

Yes

Partially

Comment

47.4. At least one functioning sink with hot and cold water per ten children is accessible 24/7.

Indicator Value

Yes

Partially

Comment

47.5. If more than one shower is located in the bathroom visual separation is ensured.

Indicator Value

Yes

Partially

Comment

47.6. Separate toilets, sinks and shower facilities exist according to gender (visibly and understandably marked) except for small housing facilities.

Indicator Value

Yes

Partially

Comment

47.7. Arrangements are in place to ensure that children may access the facilities safely and that the intimacy of children is at all times respected.

Indicator Value

Yes

Partially

Comment

47.8. Arrangements are in place to ensure that clothes and towels can stay dry while children are taking a shower.

Indicator Value

Yes

Partially

Comment

47.9. Specific arrangements are in place for children with special needs.

Indicator Value

Yes

Partially

Comment

48. Ensure compliance of the housing with relevant national and local regulations.

48.1. The housing is built in compliance with applicable local and national regulations.

Indicator Value

Yes

Partially

Comment

48.2. The housing is maintained and operated in compliance with relevant local and national regulations, taking into account all potential hazards.

Indicator Value

Yes

Partially

Comment

48.3. Sufficient natural light and fresh air enters the bedrooms and common/living areas of the housing while curtains and/or shutters are available to shut out the light when needed.

Indicator Value

Yes

Partially

Comment

48.4. An adequate temperature regulation system exists for all areas of the housing.

Indicator Value

Yes

Partially

Comment

48.5. The bedrooms and common areas are protected from excessive environmental noise.

Indicator Value

Yes

Partially

Comment

49. Ensure that the inside and outside infrastructure of a housing designated to house applicants for international protection with reduced mobility is adapted to their needs.

49.1(a). The housing is located on the ground floor; OR

Indicator Value

Yes

Partially

Comment

49.1(b). A lift adapted for use by persons with reduced mobility exists; OR

Indicator Value

Yes

Partially

Comment

49.1(c). Stairs are not more than a maximum number, according to the degree of reduced mobility.

Indicator Value

Yes

Partially

Comment

49.2. The external approaches such as paths or drives have a firm, level surface.

Indicator Value

Yes

Partially

Comment

49.3. The entrance is designed to allow for the access unaccompanied children with reduced mobility.

Indicator Value

Yes

Partially

Comment

49.4. Doorways and passageways inside of the housing are wide enough for wheelchair users.

Indicator Value

Yes

Partially

Comment

49.5. Grab rails exist for support in rooms and places that are used by children with reduced mobility.

Indicator Value

Yes

Partially

Comment

49.6. Adapted sanitary infrastructure exists, including, for example, walk-in showers, grab rails, sinks, and toilets at appropriate height for wheelchair users, as well as a surface of bathroom and toilet rooms sufficient for wheelchairs.

Indicator Value

Yes

Partially

Comment

Security

50. Ensure sufficient security measures.

50.1. A risk assessment of the housing and facilities is carried out on a regular basis, taking into account external and internal factors.

Indicator Value

Yes

Partially

Comment

50.2. Adequate security measures are introduced based on the outcome of the risk assessment.

Indicator Value

Yes

Partially

Comment

50.3. Access to the premises is monitored.

Indicator Value

Yes

Partially

Comment

50.4. Fire safety of the facilities is taken care of according to national legislation.

Indicator Value

Yes

Partially

Comment

50.5. It is possible to report security issues (e.g. theft, violence, threats, hostility from external community) to the responsible personnel in a safe manner.

Indicator Value

Yes

Partially

Comment

50.6. The numbers for emergency calls are displayed in a visible place and a phone is available.

Indicator Value

Yes

Partially

Comment

50.7. Security measures also focus on the detection and prevention of sexual and gender-based violence.

Indicator Value

Yes

Partially

Comment

50.8. Specific arrangements have been made for children with special needs.

Indicator Value

Yes

Partially

Comment

50.9. A protected space for children to play which is free of hazards is provided.

Indicator Value

Yes

Partially

Comment

Common areas

51. Ensure that applicants have sufficient space to eat.

51.1. All children have the possibility to eat in a designated space.

Indicator Value

Yes

Partially

Comment

52. Ensure that children have sufficient space for leisure and group activities.

52.1. An area that is suitable for leisure activities exists inside the housing or nearby within public space.

Indicator Value

Yes

Partially

Comment

52.2. Where group activities are organised by the EU+ State, sufficient and suitable space, e.g. in the form of a separate room, is available.

Indicator Value

Yes

Partially

Comment

52.3. A safe room/area exists for children to play and to engage in open-air activities in the housing itself.

Indicator Value

Yes

Partially

Comment

52.4(a). A minimum of leisure activities are located at a reasonable walking distance and the distance is safe for walking; AND

Indicator Value

Yes

Partially

Comment

52.4(b). In collective facilities, a minimum of leisure activities appropriate to children’s age are available inside the housing; AND

Indicator Value

Yes

Partially

Comment

52.4(c). Additional activities may be accessible by public transportation or through organised transports provided by the Member State.

Indicator Value

Yes

Partially

Comment

52.5(a). Children 0-12 have daily access to playgrounds and playrooms appropriate to their age; AND

Indicator Value

Yes

Partially

Comment

52.5(b). Children 13-17 have weekly access to indoor and outdoor sport facilities.

Indicator Value

Yes

Partially

Comment

Sanitation

53. Ensure that cleanliness in private and common areas is maintained.

53.1. The housing facility observes a cleaning schedule.

Indicator Value

Yes

Partially

Comment

53.2. The cleanliness of private and common areas of the housing is being checked on a regular basis.

Indicator Value

Yes

Partially

Comment

53.3. The cleanliness is being checked when people move to another room or to a different housing facility.

Indicator Value

Yes

Partially

Comment

53.4. If children take part in cleaning duties, (on educational basis) it is important for staff members to consider their age and development levels and provides the level of support that is necessary. It is also necessary that they have access to cleaning products and items, as well as protection equipment such as gloves and masks.

Indicator Value

Yes

Partially

Comment

54. Ensure that the kitchen and sanitary areas are well maintained.

54.1. The cleanliness of the areas is in line with local and national regulations and standards.

Indicator Value

Yes

Partially

Comment

54.2. The areas are cleaned at least daily (in accommodation centres), or as often as necessary.

Indicator Value

Yes

Partially

Comment

54.3. In-depth cleaning of the areas takes place regularly.

Indicator Value

Yes

Partially

Comment

55. Ensure children are able to do their laundry or have it done on a regular basis.

55.1. When the bed linen are provided in kind and washed by the housing facility, they should be washed at least every two weeks.

Indicator Value

Yes

Partially

Comment

55.1(a). Children should be able to do laundry (including towels) at least once a week; this can be done independently or with the necessary supervision. OR

Indicator Value

Yes

Partially

Comment

55.1(b). If a laundry service is available it should be sufficiently accessible at least five days per week (including the weekend).

Indicator Value

Yes

Partially

Comment

Maintenance

56. Ensure the safety and proper functioning of the housing facilities through regular maintenance.

56.1. The good functioning of the housing and its furniture and equipment is assessed on a regular basis.

Indicator Value

Yes

Partially

Comment

56.2. Applicants for international protection have the possibility to report the necessity of maintenance and repairs.

Indicator Value

Yes

Partially

Comment

56.3. Repairs and replacements needed within the housing are carried out promptly and with adequate quality.

Indicator Value

Yes

Partially

Comment

Communication equipment and services

57. Ensure that children have adequate access to a telephone to maintain contact with family, carry out calls concerning procedural, legal, medical and educational issues.

57.1. Access to a telephone is possible at least for calls concerning family contact, contact with the representative and procedural, legal, medical or educational issues.

Indicator Value

Yes

Partially

Comment

57.2. Children have daily access to at least one telephone per facility.

Indicator Value

Yes

Partially

Comment

57.3. Children can take calls in a private setting, i.e. other children cannot hear the conversation.

Indicator Value

Yes

Partially

Comment

58. Ensure that children have adequate access to the internet.

58.1. Children have daily and free of charge access to the internet in the housing itself for reasons regarding schooling and family contact.

Indicator Value

Yes

Partially

Comment

59. Ensure children have the possibility to charge their devices for communication.

59.1. There is minimum one plug available and accessible per child to charge electronic devices.

General details

Information, participation & representation

Special needs & safety risks

Allocation

Day to Day Care

Staff

Health care

Education

Food, clothing & NFIs allowance

Housing

General Comments

Plain text